Sherwood Forest Elementary PTA

All Volunteer Committee & Board Positions

Executive Board Positions

  • President: Lead general and board meetings. Public face of the PTA. Oversee all PTA financials, programs and fundraisers. Meet with school administration at least once per month. 
  • Vice-President: Oversees all the business of the PTA - BSF Liaison, Recess Patrol, Grants, Volunteer Coordinator, Yearbook, Book Fair, Reflections, Picture Day, Walk to School Day, Before & After School Programs. Work with the Chairs to make sure programs are organized and progressing. Should be able to attend all board and general PTA meetings and give updates on what is being organized. Time Commitment: Minimum 3 hours/month, 100% home.
  • Treasurer: Authorized custodian to manage the funds of the PTA on behalf of the membership and the board of directors. Serve as chair of the budget committee and presents the budget to the membership. Tracks and records all financial transactions: membership dues, donations, receipts, disbursements. Keeps the PTA compliant with rules and regulations, reporting to government agencies and state PTA as required. Informs committees of budgeted funds. Pays bills and reimbursements as required (within 48 hours of approval). Oversees ongoing PTA finances. Ensures adherence to approved PTA budget. Prepares and presents budget/treasurers report for each PTA meeting
  • Secretary: Prepare & distribute agendas for all board and general PTA meetings. Keep track of attendance at all meetings and confirm that quorum has been met. Take detailed minutes at meetings. Keep track of all votes that happen at meetings and online. Maintain records and present minutes from previous meetings to the board for approval prior to the next meeting. Time Commitment: Minimum 3 hours/month, 50% school and 50% home.

Board Positions

  • Communications Chair: Send out weekly e-newsletter (and other e-blasts on an as-needed basis) with school, PTA and community event information. Should be able to attend all board and general PTA meetings. Help communicate and promote all PTA events and news updates. Time Commitment: Minimum 2-3 hours/month, 100% home.
  • Fundraising Chair: Oversee all fundraising activities for the school year and ensure fund raising goals are met. Continue researching new options for fundraising.
  • Membership Chair: Attend several events throughout the school year talking to families about the PTA, signing people up for memberships, and selling t-shirts. Maintain database of current members.
  • Teacher Liaison: Teacher who works with the PTA to meet the needs of the staff and help the PTA better serve the staff. Time Commitment: 1-2 hours/month, 50% school and 50% home.
  • BSF Representative: Communicate grant deadlines to school staff and assist staff in writing grants to apply for PTA funds for field trips, classroom resources, etc. Communication with the Bellevue Schools Foundation (BSF) to pass on information to the school. Promote their fundraisers at SFE throughout the year. Attend SFE events (optional). Time Commitment: Minimum 3 hours/year, 90% home and 10% school.
  • Volunteer Coordinator: Coordinate and organize parent and community volunteers for PTA events. Use Signup Genius to send out sign-up lists and maintain a volunteer contact list. Time Commitment: Minimum 2 hours/year, 100% home.

Programs

  • Staff Appreciation Chair: The Staff Appreciation chair has two main responsibilities: Showing Appreciation for the Staff throughout the year and organizing Staff Appreciation week in May. They should be available to attend general PTA meetings, and sometimes be asked to give feedback on what is being organized and how the money is spent. What's important is your appreciation for the amazing PLE staff! Time Commitment: Minimum 1 hour/month, 50% school and 50% home.
  • Yearbook Chair: Help design and layout the yearbook and take pictures. Ensure deadlines are met and edit book for content/quality. Time Commitment: Minimum 5 hours/year, 100% home.
  • Hearing and Vision Screening: Assist the school nurse with screening students in the fall. Training provided the same day. Time Commitment: 2-3 hours, 1 day per year, 100% school.
  • Picture Day: Escort classes to the photo location at their time. Help comb and primp students. Could also include picture retake day. Time Commitment: 5-6 hours, 1-2 days per year, 100% school.
  • Book Fair Chair: Help setup, cleanup, and accept payments for the Fall and Spring Book Fairs. Time commitment: Minimum 1-2 hours, 2 weeks per year, 100% school.
  • Recess Patrol: Get to know the students at SFE and come hang out at recess. Come once a week or once a month as an extra set of eyes on the playground. Help whenever your schedule permits! Time Commitment: Minimum 1 hour/month, 100% school.
  • Reflections Chair: Publicize the national PTA art contest and collect submitted projects for judging.  This is busiest from September to January. Time Commitment: Minimum 3 hours/year, 50% school and 50% home.
  • Walk to School Day: Plan, participate in, or run activities that support Walk to School Day in October. Time Commitment: 2-3 hours/year, 50% school and 50% home.
  • Website Coordinator: Maintain PTA website and calendar with up-to-date school and PTA news and events. Help communicate and promote all PTA events and news updates. Time Commitment: 1 hour/month, 100% home.
  • Social Media Coordinator: Post school and PTA updates about events and information as needed to PTA Facebook page. Help communicate and promote all PTA events and news updates. Time Commitment: 1 hour/month, 100% home.
  • Pacific Program Chair: Work with the PTA to meet the needs of students and staff in the Pacific Program and help the PTA better serve the Pacific Program. Time Commitment: 2-3 hours/year, 50% home and 50% school.
  • Safety Committee Representative: Parent representative on the school safety committee. Time Commitment: 1 hour/month, 100% home.
  • Enrichment Program Chair: Source vendors to provide after school activity clubs at the school. Time Commitment: Minimum 4 hours/year, 100% home.

Family Activities

  • Family and Community Engagement Chair: Oversees all Family and Community Engagement Activities and Events. Work with the Chairs to make sure activities are organized and progressing. Should be able to attend all board and general PTA meetings and give updates on what is being organized. Time Commitment: 2-3 hours/occasion, 50% school and 50% home.
    Before & After School Programs Chair: Research before & after school programs and decide which ones to offer at PLE. Introduce the programs to the front office who will handle room assignment and scheduling. Time Commitment: Minimum 3 hours/year, 100% home.
  • Community Building Chair: Plan ways to reach out and get families more involved at SFE, including grade level potlucks, coffee & donuts, and other inclusive events. Time Commitment: Minimum 2 hours/year, 50% school and 50% home.
  • Harvest Festival/Trunk-or-Treat Chair: Help plan one of the students' favorite events of the year! We need help with theme, decorations, set-up, clean-up and planning events/games at the dance. Time Commitment: Minimum 4 hours/year, 50% school and 50% home.
  • Spring Carnival Chair: Help plan one of the students' favorite events of the year! We need help with theme, decorations, set-up, clean-up and planning events/games at the dance. Time Commitment: Minimum 4 hours/year, 50% school and 50% home.
  • Multi-Cultural Night Chair: A fun family evening where families get to share their culture with other members of the Phantom Lake community. Help would be needed planning the evening, coordinating food and display sign-ups, as well as with setup, clean-up and running the event. Time Commitment: Minimum 3 hours/year, 50% school and 50% home.
  • Family Movie Night Chair: Help plan activities/games and refreshments for movie nights that happen 2-3x/year. Promote the event via flyers and run the popcorn machine. Time Commitment: Minimum 3 hours/year, 50% school and 50% home.
  • Science Fair Chair: A great opportunity to bring science fun to school. Help is needed planning the evening, scheduling outside vendors, ordering awards, as well as with setup, clean-up and running the event. Time Commitment: Minimum 3 hours/year, 50% school and 50% home.
  • Creative Arts/Talent Showcase Chair: A fun evening of showcasing the talents of the students at Sherwood Forest. This event needs a lot of prep time and dedicated individuals who will plan and promote the evening as well as all the rehearsals needed. Time Commitment: Minimum 3 hours/year, 50% school and 50% home.
  • Field Day Chair: Help plan and coordinate ideas for Field Day in the Spring. Utilize resources provided by SFE Staff. Time Commitment: Minimum 3 hours/year, 50% school and 50% home.

Fundraising

  • Read-A-Thon Chair: Help the Fundraising Chair with the Read-A-Thon, including planning, decorating, promoting and executing the event. Time Commitment: Minimum 3 hours, 50% school and 50% home.
  • Fall Fundraiser Chair: Assist the Fundraising Chair with planning the fall fundraiser, soliciting sponsorships from local businesses, advertising the event to students & families, and running the event. Time Commitment: Minimum 3 hours/year, 50% school and 50% home.
  • Procurement Chair: Assist Fundraising Chair with donation letter production and solicitation of donations from area businesses and organizations. Time Commitment: Minimum 3 hours/year, 100% home.